history of archiving

A Short History of Information Archiving

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history of archiving

Archiving – The Origins & the Future

Today, email archiving is the norm for organizations of all sizes, public and private, in and outside regulated industries. But how did it all begin?

Explore how archiving has evolved from papyrus to cloud and learn what’s next.

3000 BC

How it all began…

Did you know that the first archives are 5000+ years old? The origin of the word archiving can be traced back to ancient Greek ἄρχω, which means to rule or govern. First archived clay tablets and papyrus texts have been fundamental in preserving knowledge of ancient alphabets, languages, cultures and politics.

first archives

archiving in the middle ages
The Middle Ages & The Renaissance

From monasteries to court

Ancient Greece gave Western Europe a bunch of amazing things (philosophy, democracy and the Olympic Games), and archiving was one of them. In medieval times, monks acted as archivists, but the first real archive in Europe was established by Queen Elizabeth I in 1578.

traditional archiving
1800s and 1900s

Shelves, files and cardboard boxes

Okay, let’s fast forward a few centuries! If your first thought at the mention of “archiving” is a dusty basement packed with museum artefacts and cardboard boxes carefully organized on floor to ceiling shelves, we feel you! Even today, the biggest archivists are museums, libraries and universities. Cambridge University archives now occupy more than 3000 meters of shelving!

1950 – 1960

The birth of business archives

As Wall Street emerged as the second US capital, first corporate archives were born. The pioneers were companies such as Ford, Proctor and Gamble, Bank of America and Coca-Cola. The purpose of the archives was to help companies avoid past mistakes and differentiate them from competitors.

business archiving

record management
1960 – 1970

Record management

Historical business archiving and record management are starting to be viewed as separate concepts. While historical archiving focuses on the preservation of company history, brand management and marketing, record management is about handling corporate records throughout the lifecycle and treating them as evidence of a company’s activities. Did you know there are 14,000+ laws, standards and regulations that dictate how long businesses must keep records?

first email
1970s

One small message for a man…

In 1971, Ray Tomlinson sends the world’s first email – a simple test message that read “QWERTYUIOP or something similar”. Computers are introduced to business and the office world will never be the same again. As the rate of document production increases, so does the legislation that forces companies to retain records. Electronic storage first appears. Today, a typical corporate user sends and receives around 120 email messages every day.

1990s and 2000s

The end of an era

Business email grows exponentially. As the world gets more digital, electronic records largely replace paper and analog records. These were the times when many of us last rewound a favorite tape by putting a pen through a reel hole. And you, Walkman, we miss you dearly.

analog vs. digital records

first email archive
2001 – 2002

The scandal that changed everything

During the downfall of Enron, a top accounting firm Arthur Andersen illegally destroys nearly 30,000 emails and files detailing its activities as an accessory to fraud. This event prompts the passing of Sarbanes-Oxley Act – the legislation that forced public companies to diligently maintain records, including digital communication for 5 years. But how do you keep your entire email history?

first email archiving solution
2002 – 2004

The first solution

Early noughts saw the emergence of the first software email archiving solutions made by large providers such as IBM, EMC and Fortiva. These email archiving pioneers relied on log shipping to extract data from mail platforms. The process was slow and often required extensive (and boring) configuration of multiple components. Something had to change.

2004

The birth of the box

As compliance laws get stricter and more numerous, companies are getting more serious about archiving email. Before Enron, only 1% of businesses archived email. Suddenly, the figure jumped to 50%.

Jatheon makes the world’s first network email archiving appliance. Invented by IBM, journaling replaces log shipping and steps up as the process that is simple and that makes archiving much easier to configure. Microsoft releases a journaling feature in service packs for Exchange 2000 and 2003.

email archiving history

email archiving history
2004 – 2008

Appliances rule

Earlier software solutions become too complex and difficult to install and maintain. Simple and secure on-premise archiving becomes the norm. Email archiving becomes an established practice for public companies of all sizes, and vendors like Jatheon, Barracuda, Commvault, ArcMail and Datacove lead the way. 85% of companies archive email using an on-premise setup. But things are about to change again…

email archiving history
2008 – 2009

Something new on the horizon

Despite their numerous advantages, on-premise archiving solutions exhibit one major drawback – the limited amount of storage. Amazon AWS cloud services that offer bottomless storage suddenly seem like an exciting alternative. IT managers, however, are still wary of the cloud.

2009 – 2010

The times, they are a-changing

There are major leaps in search technologies. Email search and retrieval become much faster thanks to search engines such as Elasticsearch. Jatheon’s PnC appliances boast revolutionary search, never before seen in the archiving industry.

Appliances still rule the email archiving world, but cloud is gaining the momentum. Email deduplication is introduced, which meant more available storage for your data.

cloud email archiving solutions

cloud archiving
2010 – 2012

The shift

First virtual and hybrid email archiving solutions appear on the market. Archiving companies start focusing on smaller market segments and verticals. Slowly but surely, cloud technology revolutionizes email archiving. IT managers still have their doubts regarding cloud security, and 73% of all email archiving users rely on on-premise solutions. In 2011, Microsoft presents Office 365, and companies are drawn to the subscription-based pricing model.

history of information archiving
2013 – 2016

Cloud wins?

As some predict the death of the archiving appliance, new ways of communicating seem to threaten email as well. Social media and instant messaging platforms take the world by storm, and business messaging follows suit. Apps like Slack become an integral part of the modern workplace.

Laws change as well, so social media and mobile communication need to be archived too. Companies like Netbox Blue, ArchiveSocial, PageFreezer and TeleMessage step on the market and integrate with ever-developing email archiving solutions.

Did you know that 90% of all the data in the world has been generated over the last two years?

2017

Archive everything

All major vendors offer archiving support for multiple types of unstructured data, both on-premise and using a hosted solution. Fewer and fewer companies are hesitant about storing enterprise data on the cloud, as security improves considerably. Bad news? Not everyone excels at supporting cloud solutions. It’s often impossible to predict costs.

In 2021, the number of emails sent daily will reach 320 billion. As email continues to accumulate, companies need a reliable, superfast search.

email archiving history

email archiving 2018
2018

Things get messy

Large enterprises still feel the safest with their on-premise setups, but smaller companies can’t support and afford hardware solutions. Time takes its toll on legacy archivers. Many SMEs are looking for cost-effective cloud alternatives that are easy to use and maintain. There are many vendors to choose from, but most solutions fail to meet expectations…

2018 – 2019

…Until now

Can you imagine a cloud archiving solution with the best user interface you’ve ever seen? Can you imagine a system that’s so easy to use that your employees won’t need a single day of training? Can you imagine a search that will never let you down?

We could. So we made it.

email archiving 2019

First
Archives
Business Archiving Before Enron
The Birth of Email Archiving
The Cloud
Revolution
The New Era of Cloud Archiving
history of archiving

A Short History of Information Archiving

Brought to you by your friends at:

history of archiving

Archiving – The Origins & the Future

Today, email archiving is the norm for organizations of all sizes, public and private, in and outside regulated industries. But how did it all begin?

Explore how archiving has evolved from papyrus to cloud and learn what’s next.

3000 BC

How it all began…

Did you know that the first archives are 5000+ years old? The origin of the word archiving can be traced back to ancient Greek ἄρχω, which means to rule or govern. First archived clay tablets and papyrus texts have been fundamental in preserving knowledge of ancient alphabets, languages, cultures and politics.

first archives

archiving in the middle ages
The Middle Ages & The Renaissance

From monasteries to court

Ancient Greece gave Western Europe a bunch of amazing things (philosophy, democracy and the Olympic Games), and archiving was one of them. In medieval times, monks acted as archivists, but the first real archive in Europe was established by Queen Elizabeth I in 1578.

traditional archiving
1800s and 1900s

Shelves, files and cardboard boxes

Okay, let’s fast forward a few centuries! If your first thought at the mention of “archiving” is a dusty basement packed with museum artefacts and cardboard boxes carefully organized on floor to ceiling shelves, we feel you! Even today, the biggest archivists are museums, libraries and universities. Cambridge University archives now occupy more than 3000 meters of shelving!

1950 – 1960

The birth of business archives

As Wall Street emerged as the second US capital, first corporate archives were born. The pioneers were companies such as Ford, Proctor and Gamble, Bank of America and Coca-Cola. The purpose of the archives was to help companies avoid past mistakes and differentiate them from competitors.

business archiving

record management
1960 – 1970

Record management

Historical business archiving and record management are starting to be viewed as separate concepts. While historical archiving focuses on the preservation of company history, brand management and marketing, record management is about handling corporate records throughout the lifecycle and treating them as evidence of a company’s activities. Did you know there are 14,000+ laws, standards and regulations that dictate how long businesses must keep records?

first email
1970s

One small message for a man…

In 1971, Ray Tomlinson sends the world’s first email – a simple test message that read “QWERTYUIOP or something similar”. Computers are introduced to business and the office world will never be the same again. As the rate of document production increases, so does the legislation that forces companies to retain records. Electronic storage first appears. Today, a typical corporate user sends and receives around 120 email messages every day.

1990s and 2000s

The end of an era

Business email grows exponentially. As the world gets more digital, electronic records largely replace paper and analog records. These were the times when many of us last rewound a favorite tape by putting a pen through a reel hole. And you, Walkman, we miss you dearly.

analog vs. digital records

first email archive
2001 – 2002

The scandal that changed everything

During the downfall of Enron, a top accounting firm Arthur Andersen illegally destroys nearly 30,000 emails and files detailing its activities as an accessory to fraud. This event prompts the passing of Sarbanes-Oxley Act – the legislation that forced public companies to diligently maintain records, including digital communication for 5 years. But how do you keep your entire email history?

first email archiving solution
2002 – 2004

The first solution

Early noughts saw the emergence of the first software email archiving solutions made by large providers such as IBM, EMC and Fortiva. These email archiving pioneers relied on log shipping to extract data from mail platforms. The process was slow and often required extensive (and boring) configuration of multiple components. Something had to change.

2004

The birth of the box

As compliance laws get stricter and more numerous, companies are getting more serious about archiving email. Before Enron, only 1% of businesses archived email. Suddenly, the figure jumped to 50%.

Jatheon makes the world’s first network email archiving appliance. Invented by IBM, journaling replaces log shipping and steps up as the process that is simple and that makes archiving much easier to configure. Microsoft releases a journaling feature in service packs for Exchange 2000 and 2003.

email archiving history

email archiving history
2004 – 2008

Appliances rule

Earlier software solutions become too complex and difficult to install and maintain. Simple and secure on-premise archiving becomes the norm. Email archiving becomes an established practice for public companies of all sizes, and vendors like Jatheon, Barracuda, Commvault, ArcMail and Datacove lead the way. 85% of companies archive email using an on-premise setup. But things are about to change again…

email archiving history
2008 – 2009

Something new on the horizon

Despite their numerous advantages, on-premise archiving solutions exhibit one major drawback – the limited amount of storage. Amazon AWS cloud services that offer bottomless storage suddenly seem like an exciting alternative. IT managers, however, are still wary of the cloud.

2009 – 2010

The times, they are a-changing

There are major leaps in search technologies. Email search and retrieval become much faster thanks to search engines such as Elasticsearch. Jatheon’s PnC appliances boast revolutionary search, never before seen in the archiving industry.

Appliances still rule the email archiving world, but cloud is gaining the momentum. Email deduplication is introduced, which meant more available storage for your data.

cloud email archiving solutions

cloud archiving
2010 – 2012

The shift

First virtual and hybrid email archiving solutions appear on the market. Archiving companies start focusing on smaller market segments and verticals. Slowly but surely, cloud technology revolutionizes email archiving. IT managers still have their doubts regarding cloud security, and 73% of all email archiving users rely on on-premise solutions. In 2011, Microsoft presents Office 365, and companies are drawn to the subscription-based pricing model.

history of information archiving
2013 – 2016

Cloud wins?

As some predict the death of the archiving appliance, new ways of communicating seem to threaten email as well. Social media and instant messaging platforms take the world by storm, and business messaging follows suit. Apps like Slack become an integral part of the modern workplace.

Laws change as well, so social media and mobile communication need to be archived too. Companies like Netbox Blue, ArchiveSocial, PageFreezer and TeleMessage step on the market and integrate with ever-developing email archiving solutions.

Did you know that 90% of all the data in the world has been generated over the last two years?

2017

Archive everything

All major vendors offer archiving support for multiple types of unstructured data, both on-premise and using a hosted solution. Fewer and fewer companies are hesitant about storing enterprise data on the cloud, as security improves considerably. Bad news? Not everyone excels at supporting cloud solutions. It’s often impossible to predict costs.

In 2021, the number of emails sent daily will reach 320 billion. As email continues to accumulate, companies need a reliable, superfast search.

email archiving history

email archiving 2018
2018

Things get messy

Large enterprises still feel the safest with their on-premise setups, but smaller companies can’t support and afford hardware solutions. Time takes its toll on legacy archivers. Many SMEs are looking for cost-effective cloud alternatives that are easy to use and maintain. There are many vendors to choose from, but most solutions fail to meet expectations…

2018 – 2019

…Until now

Can you imagine a cloud archiving solution with the best user interface you’ve ever seen? Can you imagine a system that’s so easy to use that your employees won’t need a single day of training? Can you imagine a search that will never let you down?

We could. So we made it.

email archiving 2019